Resources

• Capital

• Physical

• Human

• Information

• Finite time...

Workaholic

• Long hours

• Work enjoyment

• Ambition

• Personal life

• Routine and mundane

• Addiction

• Result orientation

• Old values

• Tiredness and mistakes

• Signs...

What is time management?

• Problem time solving

• Goals or objectives and targets

• Strategy and tactics...

Goals

• Road to success

• Hurdles

• Basic tactics

• Types

• Setting goals

• Refining goals

• Control

• Short and long term

• Quality

• Flexibility...

Objectives

• List of tasks

• Dependent and non dependent

• Strategic v urgent

• Prioritize...

Prioritizing objectives

• Priority ranking

• Multiplication ranking

• Tabular matrix...

Urgent v important

• Urgent - deadline

• Important - time

• Matrix

• Rank

• Category detail

• Job needs

• Job order...

Human nature

• Pleasing people

• Avoidance of challenges

• Fear of position

• Ambition

• Pride of ability

• Being a perfectionist

• Retaining control

• Preconceived ideas...

Blame culture

• Interruptions

• Phone calls

• Meetings

• Lacking data

• What are the goals?

• Objectives

Productivity

• Output v input...

Also... Time log

• Prioritized objectives

• Weekly plan

• Recording the log

• Analysis

• Identify 'time destroyers'

• Identify actions

• Implement plan...

Key time destroyers

• Action chasing

• Being disorganized

• Can't say no

• Crisis management

• Friends

• Large reports

• Low energy levels

• Meetings

• Multiple tasks

• Other's errors

• Other's jobs

• Paperwork

• Perfection

• Poor communication

• Poor control and reporting

• Poor delegation

• Poor information

• Poor leadership

• Poor planning

• Poor preparation

• Poor self discipline

• Putting things off

• Resource issues

• Responsibility v authority

• Socializing

• Staff issues

• The boss

• The telephone

• Travel time

• Unfinished tasks

• Unwanted callers

• Work overload

• Your own errors...

Typical process

• Review your personal time log

• Audit

• Decide on your time destroyers

• Rank them in order of priority

• Review the causes

• Consider solutions

• Generate action steps

• Decide on the time scale

• Create deadlines

• Teamwork...

Strategies for getting on with it

• Visibility

• Rank review

• Minimize

• Tick off

• Your time

• Challenge

• Delegate

• Routine

• Desktop

• Measure

• Check

• Negative

• Fear

• Start

• Exposure

• Mentality

• Others

• Positive

• Benefit

• Part

• Reward

• Energy

• Confidence...

Positive thinking

• Positive mindset

• Attitudes and beliefs

• Self belief

• Modifying attitudes

• Record the goals

• The road to success...

Commitment

• Winning

• Definition

• Not knowing

• Meetings

• Less interruptions

• Resource

• Resource...

Delegation process

• Monitoring

• Review

• Problems

• Tough personnel

• Towards independence...

Information collection

• Part of time management

• Everything

• How and where to?

• The purpose

• Projects

• Delayed tasks

• Delegated tasks

• Processing information

• Other...

Processing the information

• Define the purpose

• Prioritize

• Decide on the action and format...

Filing notes

• What should you file?

• What system should you use?

  • Agree

  • 'A' to 'Z'

  • Day files

• Other...

Day files

• Detail

Decision PATH

• Priorities

• Activity

• Time

• Health

• Decision is not action...

Capturing ideas

• Record

• Techniques

• Computer folders

• Software...

Brain storm

• Record

• Do not criticize

• Ideas

• Consider

• Stepwise procedure

• Simple voting procedure

• Ranking technique

• What next?...

Mind mapping

• Brain styles

• Mind mapping...

Checklists

• Task list of reminders

• Yesterday's mistakes

• Not exhaustive

• Ignored

• Orientation

• Lacking detail...

Reminders

• Processing complete

• Delegated tasks

• Delayed tasks

• Projects

• Triggers

• Diary...

E-mails

• General

• Message rules

• Back up

• Spam

• Action

What not to do

• General

• Would it matter if you didn't do it?

• How to tackle it?

• Perfectionist?

• Time runs out

• Bottle it up

• Education

Combining tasks

• Areas to consider

• Criteria

• Culture

Time

• Historical view

• Passing time

• Quality time

• Culture

• Mono and polychronic time

• Attitudes
• Definition
• Culture
• Plans
• Other
• Issues
• Flexibility

• Attitudes
• Definition
• Culture
• Plans
• Other
• Issues
• Flexibility

• High and low
• Information transfer

• Sees the big picture
• Flexibility
• Free space

• Takes a narrow view
• Methodical
• Free space

• General
• Plan
• Meetings
• Decisions and data...

• Benefits
• Get started
• Atmosphere
• Putting them off

• Ideas
• Sharing
• Good will
• Brain use
• Assess, plan implement, monitor and act

• Best v easy
• Work area ideas
• Take a break
• Taking notes
• Prioritizing

• Combining tasks
• Goal posts
• Delay
• Scheduling

• Visual sorting
• Communication and flexibility
• Resource
• Restructuring
• Inclusion

• Diary or calendar
• Visual aids
• Odd items
• Personal energy
• Bits and pieces
• Assistant
• Overload
• Visible
• The telephone
• Proactive

• General
• Delayed tasks
• Delegated tasks
• E-mails and voice mail
• Diary
• Collection
• Projects

• Faster
• Please
• Perfection
• Try hard
• Be strong

• General
• Assessment
• Process

• General
• Signs
• Sources
• Problems
  • Not enough time
  • Leading to tension
  • Tempers being lost
  • Stress escalates
  • Coping techniques?
  • Legal redress

• General
• Personality driver
• Experience
• Techniques
• Ideas

• General
• Reasons for avoidance
• Things to try
• Little bits
• Imagination